Does anyone know what you do for a living?

By: Mike Milligan, President, Legato Marketing & Communications

I give up.

My Dad still doesn’t know how I earn a paycheck. But he is getting a little
closer.  I’ve recently heard him explain, “Michael does those ads for hospitals.”

Then last night, when editing my 15-year-old daughter’s Language Arts paper, I discovered that she, too, doesn’t understand “what Dad does.” Within parenthesis she had written, “Dad, write here what you do.”

It made me start thinking about what many of our healthcare marketing clients face. There seems to be a trend in which senior management isn’t necessarily knowledgeable about what marketing pros do. In their minds (not all), the marketing department develops clever advertising, period. It’s not the fault of upper management that they don’t always understand marketing’s role. While It might be hard to swallow, quite frankly, it’s the fault of marketing to not make its role clear—its ability to increase patient volumes and profit.

Your leadership team might know your job description: produce the external and internal communications. But, don’t let yourself be limited by that vague description. Your role is much broader than that. Marketing pros are the drivers behind understanding the marketplace, the organization’s culture, available opportunities, and what targeted audiences expect with the goal of increasing awareness, patient volumes, and profits.

That means looking at all of the elements of what brand is. It’s everything from how employees answer the phones, what the signage looks like, how patients are treated at the front desk, how long it takes to get an appointment—every action, every experience a patient has is your brand.

And here’s the kicker. Don’t just talk about it, show the connection between all of these factors and the results they can have—or have had—on the organization. And don’t just identify problems, bring solutions. Show you are a problem solver—and a strategist—by thinking about what questions your senior leaders will have, and have answers ready. Show your leadership skills. By doing so, you educate others on the value of marketing—not by preaching—by doing.

My years of healthcare management experience have shown that as time goes on, your CEO and other leaders will have a completely new perspective on marketing.  Sure, advertising still will play a clear role.  But more important, marketing is so much broader.  It’s strategic.  It examines all the components of the sales process.  It identifies barriers and overcomes them. It produces results. And that’s something your leadership team will understand clearly.

Goodbye summer, hello open enrollment

By: Mike Milligan, President, Legato Marketing & Communications

As summer starts to wind down,  the cool winds blow in and the leaves change color, thousands of insured employees will face their annual Open Enrollment period.

Many healthcare marketers choose to ignore this opportunity to communicate with existing and potential new patients, relying on the human resources personnel at each company to accurately explain the benefit changes. The truth is, only something positive can come out of being proactive with both employers and employees. Here are a few things you can do to prepare for the upcoming Open Enrollment period:

1) Know the insurance plans. In some organizations, this might be the marketing department’s responsibility; in others, there is a separate development department that does so. Regardless, someone in your organization needs to know exactly which plans are in your marketplace and whether your physicians and services are included. Make sure the data is updated annually – it’ll serve as your roadmap.

2) Evaluate the changes. Remember that data from the previous item? Use it to uncover opportunities. The most obvious will be any that move from an exclusive panel to an open one.

3) Work cooperatively. If a major employer suddenly includes your providers after years of being out-of-network, start by connecting with the benefits specialist and see if you can provide any brochures or attend their benefits fair. Ask to provide health columns for the company newsletter. See if you can hold a lunch ‘n’ learn health education program on site.

4) Get creative. Did you find out there are political reasons your providers were out-of-network for all those years? Remember that some of those employees are probably waiting for this news so make sure they get it. Consider newspaper or radio advertising. Maybe it’s time to rent the billboard that every employee drives past to get to work. See if you can sponsor the placemats at nearby restaurants or the gas station toppers at the gas station across the street. Major changes will impact your company’s bottom line regardless of what you do – but consider the return on investment from acquiring new patients who will stay with you as long as their insurance allows them to. You might not see immediate results, but remember this is about building long-term relationships.

Open Enrollment can open the door to new opportunities for your organization. Opportunities to strengthen existing relationships. Create new ones. And build brand awareness. It happens every fall, so be prepared to make the most of it—every year.

Building patient loyalty the easy way.

By: Kris Whitton, Account Executive, Legato Marketing & Communications

After spending 15 minutes in line at a coffee shop, I was greeted with a smile and a quick apology for the wait. Even though it seems like a simple thing, it had big impact on how I regarded the organization—thoughtful, caring about customers. The woman behind the counter  probably wasn’t making a lot of money; yet she still made the effort to ensure her customers were well taken care of. I’ll return to that coffee shop.

I’ve worked for companies in several different industries, and I’ve noticed one commonality: the simplest of gestures can result in customer loyalty. This realization (I hope) makes me better at my job as an account executive, a role that depends entirely on client satisfaction. In the healthcare industry this is especially important. After all, caring is their job.

There are few things more important than patient satisfaction to increase repeat patient visits. Sure, promoting sophisticated technology, physician expertise, and hospital capabilities are important. And patients do want to know their hospital has them. But if asked, patients will not talk about the new technology; they’ll tell others about well they were treated. Word of mouth has always been powerful, but in today’s world of social networking, news travels much quicker and more broadly, and has the power to make or break any relationship – whether it’s an ad agency/client relationship or a healthcare/patient relationship.

I have created the following guidelines for myself to ensure I’m keeping my clients happy. Perhaps you can use them or be inspired to create your own.

Make sure your customer realizes your value. You need to know if your patients understand the extent to which your hospital performs and exceeds their needs for each visit. If your ER has an average wait time of less than 30 minutes – tell your patients. Then be sure to make good on this promise. Nothing ruins credibility like offering something you can’t fulfill.

Think about how you can provide additional value and benefit to your customers.  Talk to hospital staff who have daily contact with patients. Being on the front lines, they have the best perspective of how patients feel about your organization. You might discover there is a healthcare need in the community you’ve not seen. Maybe there is a lack of nutritious meals in the community. You can make your hospital’s cafeteria the go-to destination for healthy meals in town, not just a snack during hospital visits. Find out what patients most often ask for, then be sure to have it available.

Reward loyalty. Often companies offer rewards to draw in first-time customers. But what about current, loyal customers? Reward them for their loyalty and they’ll spread the word about your organization’s thoughtfulness. For example, create preventive health campaigns and send out direct mail pieces specifically targeted to your current patient base. You can demonstrate your attention to your patients’ personal healthcare by sending reminders when it’s time for annual screenings or exams letting them know it’s time for their annual screening or exam, such as mammogram or cardiovascular test.

In the end, it doesn’t take much to show your patients you’re genuinely interested in their health and wellbeing. And it can go a long way in building loyal relationships.

Don’t out-spend the competition; out-creative them

Creative DirectorBy: Lisa Schneider, Creative Director, Legato Marketing & Communications

It makes me crazy when I hear a creative team say, “It would be a great ad if we had a bigger budget.” This is an excuse to be lazy. Budget does not determine creativity. In fact, the smaller the budget, the more creative you have to be.

As a college student (a long time ago), I saw a television ad that I still hold today as one of the most clever I’ve seen. The ad was for BOLLA wine. It opened with just the name “BOLLA” on a white background. Then, as voice-over began, one grape rolled to center screen and stopped. The Ls in BOLLA came down and stomped the grape. It was amusing, simply done, and memorable.

It’s this ad that compelled me to buy BOLLA wine. I did, and still do. And I see those stomping Ls every time I pour a glass. It still makes me smile.

That’s powerful creative. It’s what you should expect from your agency and what your agency should expect from itself.

Can’t hire a big star to endorse your product or service? Find someone who is trusted, believable, and influential for your target audience. Often people are likely to try a product or service if it’s recommended by someone they know and whose opinion is believable and honest. Who would you believe—the star of the week or your doctor?

Don’t have the budget to incorporate big special effects? Do the opposite. Use inability to your advantage. For instance, you are creating a TV spot for a hospital and you want to use cool animation that will take the viewer on a journey through the heart, but it isn’t feasible. Instead, use voice-over to do something like this: “We could distract you with a sci-fi journey through your heart or animated talking germs, but we want you to hear the facts. Simply. Honestly.”

As creatives, we aren’t going to say “no thank you” to a big budget. But that isn’t what should drive the idea. It’s not about the money; it’s about the idea. So find it. Then figure out how to successfully execute it within the budget you have. Be creative.

 

 

Ditto. What they said.

Creative DirectorBy: Lisa Schneider, Creative Director Legato Marketing & Communications

If you’re sitting under the radar, marketing isn’t the career for you. Marketing professionals are hired to give recommendations that will move a company forward. Whether it takes a budge or a barge, something—or someone—has to give it a push. It should be you.

If you are just one in the “popular” crowd, what value do you bring to your organization? If you don’t express your opinion, eventually, no one will ask you. Mainly because people will think you don’t have one. Good-bye credibility—and effectiveness.

It’s important to listen to what others have to say, but you don’t have to agree. However, if you really do believe the group is right, say so. But back it up with why. The same is true for disagreement. Always have strong reasoning for your opinions.

Keep them listening. Management frequently hears what’s wrong with how the organization is being run. Pat them on the back by pointing out what is working well, then add how management’s great idea can be furthered for even more impact. Consider key decision makers your target audience. How can you best communicate your message so they will be interested in your product (your idea).

Don’t be afraid to challenge top management. Even if you aren’t telling them what they want to hear, they will respect you for speaking up. More important, you’ll respect yourself.

How to Make Sure Consumers Ignore Your Advertising

Creative DirectorBy: Lisa Schneider, Creative Director Legato Marketing & Communications

Make it look and sound like everyone else. Show a line-up of doctors, close-ups of sweet little babies and proud parents, and a visual tour of technology. Always include these words—compassionate, caring, focused on your needs, experienced doctors, close to home, state-of-the-art technology, and advanced care.

Consumers already expect your healthcare organization to have these qualities. Tell them something more. Show them something unexpected. Take cues from advertising outside of the healthcare industry.

  • Pay attention to the TV and radio spots you like and the outdoor and print advertising that grabs you. Then consider how you could use the creative techniques in your own advertising.
  • Don’t look only to advertising for inspiration. Art museums, architecture, nature—nearly everything around you is a source of inspiration. Look at colors, textures, shapes. What brings out emotion, is pleasing to look at, makes you feel calm and relaxed? You may find a new logo color, a new icon shape, or even a different tone for your copy to evoke the feelings you want.
  • People watch. Observe what they are reading, buying, looking at, and doing. You may find an activity that works well in a TV spot. Or how to advertise to specific age groups, depending on the activities they are doing.
  • Place advertising in unexpected places. Have removable stickers printed that can be placed on employee cars. Be creative, and brief with message.  Example: CARe to know. XYZ Hospital.

Following the pack just makes you one more healthcare organization. To stand out, put aside your fear to do something different.

Embrace it. A campaign that is fresh, and outside of the usual healthcare advertising is hard to ignore.

As the Mercury Rises

Legato Marketing Urgent CareSummer tourist season is prime time to market your urgent care and ER services. Think about all of the accidents, illnesses, and other mishaps summer can deliver. Bug bites, sun burns, rashes, swimmer’s ear, tumbles off of bikes and playgrounds, burns from campfires and fireworks—the list goes on and on.

Be strategic. Think about the areas most frequented by these potential patients and get your name out there. Consider the following:

Campgrounds. Most have “tourist centers,” where campers register for campsites and ask about area events and places of interest. Get simple brochures or two-side cards right in front of them. Include only the necessary information for a quick read—hours open, phone numbers, addresses, etc.

Parks and beaches. Go guerrilla. Get college or high school kids to walk around and hand out “quick info” cards. Snag some inexpensive water bottles—or Frisbees—printed with your logo and ER and Urgent Care hours/phone numbers. Look at all possible areas your information can be placed.

Parades and summer festivals. Make a parade float and have someone toss out small first aid kits with your ER/urgent care info included. Have the kits available at First Aid stations and at festival tables.

Take a different approach to reach your seasonal residents—your “summer patients.”

• Put door knob hangers on their front doors offering a free first aid kit they can pick up from your urgent care center—or put the kit right inside a bag to hang on the door handle.

• Send a “welcome back” postcard with a refrigerator magnet that has urgent care hours, address, phone number.

Summer visitors could be family and friends of your year-round residents. If you’ve taken good care of them, those year-rounders will look at
your hospital with a renewed sense of pride to have such a great health care resource right at home.

Board to Death

It’s summer and time to travel. Will the roads have you board to death?

Legato Marketing & Communications_board to death billboardBillboards. They are all around us. But how many of them have you actually “seen?” For the most part, outdoor advertising is just visual noise, making it almost impossible to distinguish any one “note.”

We want people to know everything they can about our organizations. So, we put it all on our billboards. Long headline. Daily hours. Location. Web address. Phone number. Graphics. And a really big logo.

Ironically, the more we say, the less it says. If outdoor boards are crammed with information, the eye doesn’t know where to focus, and your key
message is lost. How much can you read when traveling past a board at 65 mph?

Try this on your travels. Critique the outdoor boards as you drive by them. Which ones grab your attention and which don’t? What information
have you absorbed? How many would you not even see if it weren’t for this visual exercise? Then ask yourself “why?”

Be a one note advertiser. When it comes to billboards, less really is more. So how do you get there? Here are just a few tips.

1) Do the five second test. If you had only five seconds to tell someone one important message about your organization, what would you say?

2) Print out the final outdoor design on a 8 1/2 x 11 sheet of paper. Display it at the end of a long hallway. What can you see and read?

3) Keep it short. An outdoor headline should be able to communicate your message with no more than seven words.

4) Keep it simple. Keep it clean. With so much outdoor clutter, the only boards noticed are those that are clean. A good outdoor board has one compelling graphic, a short catchy headline, your logo and web address.

If you have more to say, use other media. You can tell a longer story with print, radio, tv, and web. Each of these mediums has limits on them
as well for effective messaging. What are they? Be your own focus group. Do you get the message quickly and clearly? If the answer is no, go back to the drawing board.

Mike Milligan to Speak at MSHPM Conference

Milligan, President of Legato Marketing & Communications, will be speaking to other healthcare professionals this Friday, May 20.

Follow this link to Legato Marketing’s Facebook page to view “High Priority,” our hilarious video about a Day in the Life of a Marketing Director.

http://www.facebook.com/pages/Legato-Marketing-Communications/165735083457117

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